Quantum Project Manager Mass
Emailing Changes (Last updated 5/4/2022)
Effective May 30, 2022, Google is implementing changes to drop support of
the option to "allow less secure apps" to send emails via the Gmail SMTP
server. This option is what allows third party programs like the Quantum
Project Manager to send emails directly through the Google SMTP server using
basic authentication (user id and password). If you have this option enabled
on your Gmail account, you should have been notified by Google recently
about this change. Consequently, effective
5/30/2022, you will no longer be able to use smtp.gmail.com and your gmail account
in the Quantum Project Manager email options settings.
This only affects the Quantum Project Manager mass emailing option
(invitation to bid), Letters/Emails from the main menu, or any communication
document where you send email directly via the CC/Email tab and the send via
email button. These features use the email options settings and send mail
directly to the SMTP server specified. This change DOES NOT affect anyone creating PDF/RTF/Word files
and then emailing them through the Microsoft Outlook Windows client
application or other email programs.
If you are affected by this change, instead of using the Gmail SMTP
server, you can use any email server that supports SMTP and relay. If you
don't have your own email server, starting with Quantum Project Manager
version version 20.0a, you can now use the Office 365 SMTP server
using TLS. Just use your
Office 365, Exchange Online or Outlook.com email address, user name and
password. Make sure your settings for your email
account are set to allow SMTP Authentication. On the email options screen in
the Quantum Project Manager, use the new connection type of TLS, mail server
name smtp.office365.com, and port 587. If you don't have an Office 365,
Exchange Online or Outlook.com
account, you can signup for free at
www.outlook.com or you can get Exchange Online and/or Microsoft 365 from
Microsoft. You can also get professional email associated with your own
domain name and/or Microsoft 365 from GoDaddy at
www.godaddy.com. You
will need to make sure that SMTP Authentication is enabled for your account.
There are limits with sending email through the Office 365 SMTP server. If
you are sending a lot of mass emails to a lot of recipients, you might
consider using third-party email service providers that support SMTP like Twilio
Sendgrid.
Not on version 20.0a yet?
If you have not yet purchased version 20, you can upgrade to version
20.0a by contacting our sales department at 800-894-1278 or
sales@quantumss.com.
If you have version 20.0, but do not have the 20.0a update or have any
other questions or need assistance, call technical support at 610-373-4835 or email us at
support@quantumss.com.
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