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Contractor Billing Program
(Version 6.2 and earlier)

Frequently Asked Questions

The list below contains answers to some of the most frequently asked questions by our customers. Click on the links below to find the answers to the questions. 
We suggest however, if you have not done so, please print out and read the program instructions before proceeding.  They will give you a basic understanding of how to use the program and cover many other questions not covered on this screen.

How do I bill out the retainage on a Final bill?

How do I move Stored Materials out of column F?

What options do I have for showing retainage on the 702+703 forms?

How can I enter a flat amount for retainage instead of a percent?

How do I catch up a job already in progress?

How do I show Sales Tax?

Should I be using Project CATEGORIES?

How do the Page Breaks and Sub-Totals work?


If you still can't find the answer you need after reading our FAQ page, please feel free to contact our technical support at (610) 373-4835.

 

How do I bill out the retainage on a Final bill?

To bill out the retainage on a Final bill you must go to the Payment Apps screen and....
1. Set your retainage type to FINAL BILL FOR RETAINAGE
2. Decide, when asked, if you want to include the retainage due with the current amount due OR create a new separate application for retainage only.
3. Print out your 702 Form, it should be correct at this point.

 

How do I move Stored Materials out of column F?

You have 2 options for moving Stored Materials:

1. On the Company Information screen, check the "AUTO-MOVE Stored Materials" box. This gives you the same option on the project screen. Selecting this option will move any stored material billed on previous applications into the "From Previous" column (D) on the continuation sheet (Form 703) automatically.

OR.... you can move your stored materials manually if you need to. See below:

2. To move stored material from Column F to Column E (This Period), go to the Payment Apps screen and find the line item with the stored amount. Add the stored amount into the This Pd column and put a zero into the Stored column.

To move stored material from Column F to Column D (From Previous), go to the Payment Apps screen, bring up the previous application and find the line item with the stored amount. Add the stored amount into the This Pd column and put a zero into the Stored column.

 

What options do I have for showing retainage on the 702+703 forms?

You have 2 options:
1. To show retainage on the (702) Application For Payment Form in 5a and 5b, you must have your retainage type set to Fixed Rate or Fixed (2 stage).

2. To show retainage in Column I on the (703) Continuation sheet, you must either have the retainage set to Variable Rate or Variable (by app) OR have it set to Fixed and check the box "Show Column I on 703". 

How can I enter a flat amount for retainage instead of a percent?

To enter a flat amount for retainage you must do the following:
1. Set your retainage type to "L" for lump sum.
2. Enter the lump sum retainage amount.
3. Print out your 702 and the retainage amount should now be correct.

 

How do I catch up a job already in progress?

 There are 2 ways to approach this scenario:

a. You could enter each application individually to bring you up to date. (This way will take a little longer, but will get you familiar with how the program works. This is not a bad idea, especially if the program is totally new to you.)

OR

b. If time is the key factor, follow these steps:
Let's assume for this example that you have already finished applications 1,2,3 and 4 previously and now you are ready to bill for application 5 using the Contractor Billing Program.

1. Enter your project information.

2. Enter your Schedule Of Values.

3. Go into Payment Apps, Set the APPLICATION NUMBER to 4. Set the application and period-to dates to the date that application number 4 ENDED. For this example, let's assume application 4 billed through 07/31/2001. This is the date that you will want to enter.

4. Set your retainage type and the appropriate retainage percentages for that project.

5. Enter the amounts in the "This Pd" column using the amount from column G (total completed and stored to date) from the last application that you submitted. (In our example, this would be number 4). 

6. Click on "Summary (702)" and update the amount paid up through and including application 4.
---In the amount billed or paid field, type in the total amount earned - LESS Retainage through application 4. This amount should be on line 6 of your 702 from application 4 (the last one you had done before using our program). 

7. Click on "NEW" to create a new Application, set the application and period-to dates to reflect the CURRENT billing period (for application 5).

8. Enter the amounts that you want to bill for in the current application. 

9. Print your 702 and 703 forms. They should be accurate.

How do I show Sales Tax?

On the Company Information screen, check the "Include Sales Tax" box and then type in the Sales Tax percentage. By doing this, you will now see an "Include Sales Tax" check box on every Project you create. You can choose then, by the Project, to show Sales Tax or not. On the payment applications summary screen, you will see the sales tax percent and amount used as well as a message that will print on the payment application.


Should I be using Project CATEGORIES?

This option is not for everyone. Generally speaking, the only time you would need to use this feature is if you need several different Continuation sheets (703s) with separate individual totals that directly coincide with just one Application For Payment (702).
This feature has been requested by many of our users who have a single project that has multiple individual locations that require a separate schedule of values and continuation page for each location.

For the most part, utilizing headings with the PAGE-BREAK and SUBTOTAL options on the Schedule of Values will give you what you need, without the need for categories.

Read More about utilizing the PAGE-BREAK and SUBTOTALS options below.....


How do the Page Breaks and Sub-Totals work?

For "heading" lines only, you can check the "BRK" box to go to a new page before printing that heading, and you can check the "TOT" box to sub-total after that heading group of items.

 

If you still can't find the answer you need after reading our FAQ page, please feel free to contact our technical support using one of the options below

Support Contact Information

You can contact us by using any of the below methods.

Email:     support@quantumss.com
Phone:  (610) 373-4835
Fax:        (610) 373-5215
 
Last modified: August 24, 2007
 

Quantum Software Solutions, Inc.
1452 Friedensburg Rd.  Reading, PA 19606
Phone: 800-894-1278   Fax: 610-373-5215   Email:
info@quantumss.com

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